This is the next step after creating the WBS. You will continue to work on the s


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This is the next step after creating the WBS. You will continue to work on the same project that you have used for the previous assignment.
An action plan or Gantt chart is a graphic representation of a project’s schedule, showing:
1. the timing (duration) and sequence of tasks,
2. which tasks can be performed concurrently, and
3. which are the most critical tasks that need to be monitored.
The plan/chart can be used for an entire project or for a key phase of a project. They are most useful for planning complete projects or for scheduling and tracking the implementation phase of a planning or improvement effort. The plan/chart allows a project team to prevent unworkable timetables and expectations, identify and
condense tasks that are potential roadblocks, and to focus on the most critical tasks.
Action Plan
In this assignment you will transfer the information from your WBS and add projected schedule elements.
Useful files Action Plan Explanation – Revised.docx
Actions
and GP4 – Action Plan Template-Revised.xls Download GP4 – Action Plan Template-Revised.xls
Step 1: Using the Excel worksheet provided GP4 – Action Plan Template-Revised.xls Download GP4 – Action Plan Template-Revised.xls
fill out the first 2 columns (Task ID and Task Name) by entering the tasks from your WBS in order. Although this list must match your WBS you created previously, you may need to break up items in to smaller tasks in order that each task is a single assignable unit. For this assignment, use an activity-based focus. This means that all tasks begin with a VERB.
Step 2: Assign each of the task activities to a responsible party (who should be part of your project team or a stakeholder) by filling out the “Assign to” column.
Step 3: Identify task duration. Discuss with team members and reach a consensus on the most likely amount of time that each task will require for completion. Duration is the amount of time or work periods needed to do a task assuming no breaks in the activity. It is not the amount of time that you have to complete the task. A task may take hours or could take weeks. Document this in the “Duration” column.
Step 4: For each task, determine predecessors if they exist. A predecessor is the task(s) that must be completed before you can begin the current task. For example, if you needed to change a tire on a car, then before you can do the “unmount wheel” task, you must complete the “remove lug nuts” task.
Step 5: Enter a Baseline Start for each assignable task. The Baseline Start is the planned date that the task will begin. (If a task is made up of sub-tasks, it is known as a Summary Task. Summary Tasks start when the earliest sub-task starts.)
Step 6: Enter a Baseline Finish for each assignable task. The Baseline Finish is the planned date the task will complete. It is the Baseline Start date plus the amount of time in which to complete the task. For example, a task may only take 4 hours to complete (duration) but you may have two weeks in which to finish the task. This means it could be done in any 4-hour period within the two-week window. (Summary Tasks will have a Baseline Date equal to the date the last sub-task will finish.)
Step 7: If any task has started or completed, you may fill in the Actual Start or Actual Finish as appropriate.
Step 8: Check to ensure your document is formatted and prints correctly and fits within a single page width. Submit it to me in Canvas in pdf format, if possible.
If you like you could also use free software instead of my action plan template. Following are some links to software used for project management:
Project Professional by Microsoft is available for free to GRC students here: https://azureforeducation.microsoft.com/devtools
(Links to an external site.)
(to sign in use your email and password you use for GRC outlook email) https://smartsheet.com
(Links to an external site.)
https://www.teamgantt.com/
(Links to an external site.)
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